Privacy Policy

Shadow Hills Riding Club Inc. ("SHRC," "we," "our," or "us") is committed to protecting the privacy and security of all individuals who visit our website, communicate with us, or participate in our programs. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with applicable state and federal laws, including basic HIPAA-aligned practices.

 

1. Information We Collect:
We may collect and store the following types of information:

• Contact Information: Names, phone numbers, mailing addresses, and email addresses.

• Emergency and Health Disclosures: Medical conditions, allergies, medications, and emergency contacts submitted as part of program registration.

• Volunteer & Staff Information: Background information submitted for onboarding and compliance.

• Communications: Emails, messages, or voicemails sent to SHRC for scheduling or inquiries.

 

2. How We Use Your Information:
We use the collected information only for the following purposes:

• To coordinate participation in equine-assisted activities

• To contact participants and guardians regarding scheduling, safety, or updates

• To comply with legal, insurance, and nonprofit reporting requirements

• To evaluate eligibility, assess accommodations, or respond to emergencies

We do not sell or share your personal information with third parties.

 

3. Data Protection & Storage

• All sensitive data is stored securely and accessible only to authorized SHRC personnel.

• Medical or behavioral records are handled with confidentiality aligned with HIPAA standards, even if SHRC is not a covered entity.

• Website data is protected using standard encryption and access controls.

 

4. Third-Party Services & Embedded Content:
SHRC may use third-party tools for scheduling, registration, or contact forms (e.g., JotForm, Google Forms). These services have their own privacy policies, and users are encouraged to review them.

 

5. Cookies & Tracking:
Our website does not use cookies or trackers for marketing or behavioral profiling. Basic visitor analytics may be used to improve site performance.

 

6. Your Rights You have the right to:

• Request a copy of the personal data we have on file

• Request corrections to inaccurate data

• Request that your data be deleted (unless legally required to retain it)

To make a request, contact: info@shadowhillsridingclub.org Subject line: "Privacy Request – [Your Name]"

 

7. Policy Updates:
We reserve the right to update this Privacy Policy as needed to remain in compliance with legal standards or changes to our operations. Revisions will be posted clearly with the updated effective date.

 

Contact Us:

Shadow Hills Riding Club Inc.
10263 La Canada Way
Shadow Hills, CA 91040
Email: info@shadowhillsridingclub.org
Phone: 213 761-0549